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Executive Assistant

Location: Bloomfield Hills, MI

Type: Full Time

Min. Experience: Experienced

About Us
The Jewish Federation of Detroit is the cornerstone of Jewish philanthropy and community engagement in Southeast Michigan. We are a community-driven organization committed to meeting the needs of the Jewish people and strengthening Jewish life—locally, in Israel, and around the world.

Position Summary
Jewish Federation of Detroit seeks an experienced Executive Assistant to provide top-notch administrative and clerical support to the Executive Director, Development & the Chief Engagement Officer in a fast-paced environment.    

DUTIES AND RESPONSIBILITIES: 
  • Organize and support the demanding workloads of Executive Director, Development & Chief Engagement Officer.
  • Exercise good common sense, judgment and discretion in handling confidential and sensitive material. 
  • Capable of professionally handling a high volume of donors, community leaders, and other important contacts in a calm, confident and friendly manner.
  • Coordinate and manage calendars, schedule meetings and appointments, prepare expense reports, arrange catering, book meeting spaces, and set up conference calls.
  • Answer, screen, and route incoming phone calls, emails, and inquiries as appropriate.
  • Draft, edit, and prepare general and electronic correspondence with accuracy and attention to detail.
  • Provide excellent internal and external customer service in a responsive and timely way.
  • Research, compose and complete a professional document utilizing proper grammar, spelling and format skills. 
  • Prepare meetings, format presentations for Committee meetings and document minutes.
     
REQUIRED SKILLS & ABILITIES:
  • 5+ years of professional experience in administrative support or a related role.
  • Self-starter, self-disciplined, highly organized team player.
  • Proficient in MS Office including Word, Excel, Access and PowerPoint.
  • Professional appearance and demeanor.
  • Strong interpersonal skills and positive attitude.
  • Excellent verbal and written communication skills, with strong attention to grammar and clarity.
  • Strong work ethic with a willingness to take initiative and do what is needed to meet deadlines and objectives.
  • Highly detail-oriented with the ability to maintain focus and a strong sense of urgency.
  • Proven ability to multitask effectively by prioritizing responsibilities and managing time efficiently.
  • Confidentiality is a must.
  • Extensive experience with office administration, including organizing, creating, and maintaining electronic and hard-copy filing systems.
  • Experience with CRM systems is a plus.


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